Executive Assistant

Department: Administrative Support
Location: US - New York
Updated on: December 31, 2021

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MediaMath helps the world's top brands deliver personalized digital advertising across all connected touchpoints. Over 9,500 marketers in 42 countries use our demand-side platform every day to launch, analyze, and optimize their digital advertising campaigns across display, native, mobile, video, audio, digital out of home, and advanced TV formats.

MediaMath initiated an industry-wide effort to create a 100% accountable, addressable and aligned supply chain through SOURCE ecosystem. SOURCE by MediaMath is a technical and commercial framework for agencies, brands, tech companies, and content owners designed to provide long-term sustainable solutions for a clean digital media supply chain with brand-safe, viewable inventory. MediaMath has offices in 15 cities worldwide and is headquartered in New York City.

Key Responsibilities

As an Executive Assistant at MediaMath, no two days will ever be the same. You will get to work alongside talented, dynamic individuals in the tech space, who care about your learning, development, and career growth. The Executive Assistant is a critical member of a small, but highly motivated, administrative team that ensures the seamless coordination and execution of MediaMath’s highest level strategic priorities. The team prides itself on the great collaboration and communication they have with each other.

This role supports multiple members of Senior Leadership through a variety of tasks related to organization and communication. The role of Executive Assistant represents a unique opportunity to work in a fast paced, collaborative environment. An ideal candidate for the role should be comfortable interacting with senior management, polished, professional and able to anticipate the Executive’s needs. They will be eager to take on challenging tasks and motivated to articulate creative processes to maximize efficacy and outcomes. We seek a problem solver who is comfortable with navigating ambiguity and who will serve as a trusted business partner to the team.

You will:

  • Maintain a high-volume schedule and calendar for executives across multiple time zones and act as liaison for executive team
  • Plan, organize and implement large-scale events such as meetings, business luncheons, client dinners, team happy hours and conferences
  • Book domestic and international travel arrangements including flights, hotels, transportation and visas
  • Collaborate with other Executive Assistants around management of logistics for important events as needed (e.g., board meetings, partner visits, leadership team offsites)
  • Organize meetings, including booking conference room space, ordering catering, organizing agendas, preparing materials, and ensuring the availability of attendees
  • Provide general support to visitors to the MediaMath New York office
  • Coordinate across teams to execute company-wide initiatives ensuring that all departments are aware of deadlines and other moving parts
  • Prepare multiple monthly expense reports via Concur
  • Maintain contact lists

You have:

  • 5+ years experience supporting multiple C-level executives in a corporate environment
  • A high level of confidentiality and discretion and you are a polished professional
  • A high level of proficiency with Microsoft Office suite, Zoom and Concur
  • Excellent written and oral communication skills

You are:

  • Self-motivated and able to take the initiative to get the job done
  • A champion of constructive feedback and have an eagerness to learn
  • Detailed orientated - extremely well-organized, with superb time management skills
  • Focused on follow-through; propensity to approach tasks and goals with an ownership mentality in an ambiguous environment

Why We Work at MediaMath

We are restless innovators, smart, passionate and kind. At the heart of our culture are six values that provide a framework for how we approach our work and the world: Teams Win, Scale + Innovation, Obsess Over Learning & Growth, Align then Execute, Do Good Better and Embrace the Journey. These values inform how we energize one another and engage with our clients. They get us amped to come to work.

Founded in 2007 as a pioneer in "programmatic" advertising, MediaMath is recognized as a Leader in the Gartner 2020 Magic Quadrant for Ad Tech and has won Best Account Support by a Technology Company for two years in a row in the AdExchanger Awards.

MediaMath is committed to equal employment opportunity. It is a fundamental principle at MediaMath not to discriminate against employees or applicants for employment on any legally-recognized basis including, but not limited to: age, race, creed, color, religion, national origin, sexual orientation, sex, disability, predisposing genetic characteristics, genetic information, military or veteran status, marital status, gender identity/transgender status, pregnancy, childbirth or related  medical condition, and other protected characteristic as established by law.